Cool School Before and Afterschool Programming
REGISTRATION FOR THE 2019-2020 SCHOOL YEAR
We help children grow physically, emotionally, socially and intellectually by playing, exploring and learning with others in a fun, safe, healthy environment. We seek to provide excellent service through collaborations, cooperation and communication and seek to give parents peace of mind knowing their children are in a high-quality school-age recreation program.
Cool School Expectations
Before & After-School Programs 2019-2020 School Year
- Before and After School programs are held at Banting, Bethesda, Hawthorne, Heyer, Hillcrest, Lowell, Prairie, Randall and Rose Glen Elementary schools.
- Before School Programs available starting at 7 am (6:45 am at Randall)
- After School programs begin directly after school until 6 pm.
- 4K - Early Childhood- Ages 4 and 5-year-olds (must be enrolled in the selected site's 4-year-old kindergarten) and up (Randall site must be in 5-year-old kindergarten and up) Programming is not available on Fridays for 4K students. Tuition remains the same as we keep a 10:1 ratio in our 4K program M-Th. Please consider the length of day for young students in 4K and Kindergarten when enrolling in both before and afterschool programming. We have found our younger students perform best when they participate in either before or afterschool and not both.
- Due to the nature of our Recreation and Enrichment Before and Afterschool program and School Day Off program activities we require all participants be toilet trained and independent with all bathroom needs
Inclement Weather and School Closings
WPRF Cool School follows the direction of the School District of Waukesha during inclement weather closings. When school is cancelled in the early morning hours (before students arrive), we will not hold before or after programs. When the school district cancels activities in the afternoon and students are already at school, we will continue to operate programming, however, strongly encourage parents/guardians to pick up students immediately following the end of the school day. This is to ensure that all staff and families can get home safely.
Child Information Form – Complete a child information form for each individual student registered. It is imperative that this form is completed with all required information listed and kept up-to-date.
Authorized to Administer Medication Form- This form is only required if our staff will administer medication while student is in our program. Please read our Policy on Administering Medication Policy in our Participant Handbook prior to completing this form.
Participant Handbook – Please read this manual entirely. Information regarding our Recreation and Enrichment Before and Afterschool Program and School Day Off Program will be highlighted in this handbook.
Monthly Payment Plans (complete if you are registering for a payment plan) We highly recommend you set up a payment plan to ensure your students spot each month. It is the parent/guardian’s responsibility to update payment plan should any information change throughout the year. **Please Note: Randall has a separate payment plan from the remainder of the sites**Registration Form (complete if you are registering month by month) Please see the tuition schedule below to ensure your student is registered each month. We do not send invoices. Late fees will be administered to those not paid by the registration deadline.
Credit card payment plans are available for all before and after school sites. Families must complete the payment plan form, pay for the first month of the program and will be billed monthly on the date listed on the plan. A receipt will be emailed once your credit card is charged. You may cancel your registration and opt out of the payment plan at any time throughout the year by submitting a written letter of withdrawal to the department. Email withdrawal letters to PRF@waukesha-wi.gov or mail to 1900 Aviation Dr. Waukesha, WI 53188
Cool School Tuition and Registration Deadlines
We highly encourage a Payment Plan for school year registration and monthly payments. Families wishing to register month-by-month may do so but will be required to register and pay per the payment plan schedule as indicated below. Payment is due by the 20th of the month prior. Failure to register/pay tuition by the deadline will result in a $10.00 late fee per program.
|Month||Due Date||Month||Due Date||Month||Due Date|
|September:||At registration||December:||November 20||March:||February 20|
|October:||September 20||January:||December 20||April:||March 20|
|November:||October 20||February:||January 20||May/June:||April 20|
Due to the safety of students, if your child is not on our monthly roster, we will not receive them from school. They will remain in the school office and a school administrator will contact you for immediate pick up. Registration must be made on or before the due dates above.
There are several registration options:
Mail-in: Complete the registration form in your Parent Manual. Include Payment and mail to: WPRF, 1900 Aviation Drive, Waukesha, WI 53188.
24-Hour Drop Box: Complete the registration form. Include payment and drop off at 1900 Aviation Drive, near the flag pole in a sealed envelope.
Fax-in: Complete the registration form, include payment, fax to: (262) 524-3713.
Walk-in: Register in person at 1900 Aviation Dr. during business hours of Monday – Friday 8:00 am –4:30 pm, or in person at the Schuetze Recreation Center (1120 Baxter St.) Monday – Friday 9:00 am – 1:00 pm.
Open House/Forms and Fees Night Registration: Complete the registration form, including payment and bring to a WPRF staff member.
**Online registration for month-to-month payments only. Payment plans for the entire year cannot be completed online. NOTE: Payment CANNOT be made to the school office or to WPRF Cool School Staff.
- If your child is not registered for the month, by the registration deadline, your child will NOT be allowed to attend the program.
- Children must be registered for the full monthly program and parents/guardians must make staff aware of any days their child(ren) will be absent
- If your card is lost, stolen, has changed or has expired, please contact the main office at (262) 524-3737 with new card information.
Financial Assistance is available to City residents eligible for the program. Eligibility requirements, policy and application are available on the City website at: www.waukesha-wi.gov/1013/Forms. Those requesting financial assistance must verify eligibility by providing documentation. Please contact the department for more information or with any questions (262) 524-3737.
Programming is held on most non-school days. Programs will run from 7:00 am until 6:00 pm at Hawthorne Elementary School. The Non-school day is offered at an extra fee of $29.
24-hour advance-registration is required for each Day Off Program; Day Off Programs are NOT included in monthly fee. When the day falls on a Monday, you must be registered by the previous Friday at noon. These programs have limited space and fill quickly, therefore, we encourage advance registration. If your child does not attend our before and afterschool program a child info form is required prior to the program.
Note for 4K Students: 4K students must be enrolled in our Cool School to attend this program. 4K students should bring a sleeping bag and pillow on the Day Off program days. A one-hour quiet time is provided for students from 11:45 am -12:45 pm. Students are not required to take a nap during this time. Other activities during this time will include a group read aloud, a silent passive game and listening to relaxing music.
Dates, Location, Themes, and Lunch Menu for the 2019-2020 School Year
|Day-Off Date||Program Theme||Location||Lunch Menu (subject to change)|
|Thursday, October 31||Fall Sports and Spirit||Hawthorne||Hot Dogs, Chips, Fruit|
|Friday, November 1||Patriotism||Hawthorne||Ham/Cheese Sandwich, Chips, Fruit|
|Wednesday, November 27||Giving Thanks||Hawthorne||Turkey Sandwich, Chips, Fruit|
|Monday, December 23||Time Warp||Hawthorne||Ham Sandwich, Chips, Veggies|
|Thursday, December 26||Summer in December||Hawthorne||Hot Dogs, Chips, Fruit|
|Friday, December 27||Pets and Vets||Hawthorne||Turkey Sandwich, Chips, Fruit|
|Monday, December 30||Happy New Years!||Hawthorne||Ham Sandwich, Chips, Veggies|
|Monday, January 20||3X Threat-sing, dance, act||Hawthorne||Turkey Sandwich, Chips, Fruit|
|Monday, January 27||Snow Day Sledding||North-High||Hot Dogs, Chips, Fruit|
|Monday, March 23||Treasure Hunters||Hawthorne||Turkey Sandwich, Chips, Veggies|
|Tuesday, March 24||Opening Day (Baseball)||Hawthorne||Ham Sandwich, Chips, Fruit|
|Wednesday, March 25||Around the World||Hawthorne||Hot Dogs, Chips, Veggies|
|Thursday, March 26||MAD inventors||Hawthorne||Turkey Sandwich, Chips, Fruit|
|Friday, March 27||Yard Games Galore||Hawthorne||Ham Sandwich, Chips, Fruit|
|Friday, April 10||Eggs-travaganza||Hawthorne||Turkey Sandwich, Chips, Fruit|
|Monday, April 13||Sports of all Sorts||Hawthorne||Hot Dogs, Chips, Veggies|